Meeting/Training/Interview/Review Time Pay SOP

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Procedure #: hb SOP 26

Function: Management Policies

Implementation Date: 032824

Policy/Purpose: To ensure uniform and consistent procedures for team member pay while attending meetings and training. This policy aims to create clarity and transparency regarding compensation for time spent in professional development activities. Additionally, it will facilitate the process of updating pay rates procedures to reflect any changes in regulations or organizational standards. By adhering to these guidelines, we can maintain fairness and equity across all departments. Furthermore, this policy will also support our efforts in hiring hourly employees efficiently by streamlining compensation practices. By implementing these standardized procedures, we can attract and retain talented individuals who value clear and equitable pay structures. Ultimately, these measures will enhance our overall organizational effectiveness and morale.

Procedures:

1. Meetings and Trainings
   • All team members will be paid $7.50/hr for any meetings or training that they attend effective 1/01/2024 unless all of the following 4 criteria are met, then it will be unpaid.  This includes onsite and off site meetings and training. 
     • it occurs outside normal scheduled hours of work
     • it is completely voluntary
     • it is not job-related (unless the team member attends an independent school or college on his/her own initiative outside work hours); and
     • no other work is performed during the period
   • Team members will need to ensure that they clock in correctly for all meetings and training so the HR Manager can ensure they are paid at the correct rate.
   • Effective with the first pay period of 2024, all team members will be paid $7.50/hr for any meetings or training that they attend (excluding Service Lead meetings). This includes onsite and offsite meetings and training.
2. Interviews
   • All Interviews for internal candidates interested in any job opening, should be scheduled outside of their normal working hours, but need to be scheduled and paid at the $7.50 rate.  Interviews for external candidates are not paid and should not interfere with the normal course of business.
3. Reviews/Check-Ins
   • Any 6 month or annual review should be scheduled outside of the normal working hours and are paid at the $7.50 rate for all hourly team members.  These reviews are expected to last 20-30 minutes.
   • Any 45/90/135 day review/check-ins should be conducted during normal working hours and should only last 5-15 minutes.