Change in Availability SOP

Procedure #: hb SOP 106

Function: Management Policies

Implementation Date: 031324

Policy/Purpose: Hillman Beer wants to ensure fair and consistent policy and procedure that help create a uniform system when team members need to update their availability. This policy aims to provide clear guidelines for all team members to follow when submitting changes to their schedules. By implementing these guidelines, we can transfer standard operating procedures effectively, ensuring everyone is on the same page and that changes are communicated promptly. This will ultimately lead to improved coordination within the team and better service for our customers.

Procedures: 

1. New team members must be available for all availability agreed to at the time of hire and understand that any changes to availability must be approved and that requests to change availability will not be accepted before 180 days of employment and in all cases approval of any changes is dependent on business and staffing needs.
   • Please note that part-time employment requires a minimum of 2 shifts a week and full-time employment requires open availability.
2. When a team member does have a change in availability, the Availability/Change of Availability Form (Form AVR1001) must be completed by the team member and then approved by the GM and Operations Manager.
3. Once Form AVR1001 is approved by the GM and Operations Manager, it needs to be forwarded to the HR Manager for final approval AND to be entered into 7 Shifts.