Menu Copy Changes & Printing SOP

Procedure #: HP SOP 51

Function: Management Policies

Implementation Date: 04112024

Policy: The Hillman Beer food and beer menu items change on a regular basis.  In addition, because the menus are a guest-facing representation of Hillman Beer, it is a priority to keep them updated and in good condition.  Both food and beer options fit on one menu, front and back, and fresh menus are printed once per week.   Additionally, staff will be trained to inform guests about any recent changes or highlights from the food menu. A food menu changes overview will be available online to keep our patrons informed of the latest additions. This approach ensures that every guest has an up-to-date experience reflective of our commitment to quality and variety.

Procedure:

1. GM’s should send menu changes through Basecamp “Menu Management” by Sunday for the following week’s menus that will go live Wednesday.
2. The Head Brewer will provide a “Menu Planner” document to the Brand & Marketing Manager for any beer changes by noon on Monday each week.
3. Brand & Marketing Manager will make the required menu changes , convert to a PDF and print
4. Brand & Marketing Manager: Load only 10 sheets of 11X17 paper into the back of the printer. Note: sometimes the printer will want to try to take more than one sheet at a time.  If we only load 10 sheets at a time, this prevents this from happening.
5. Click on the print icon.  A window of printer options will show up.
6. At the top of the page is a printer selection.  Choose the Brother J6545 as the printer you will be using.  Select the number of copies you wish to print.
7. Under “Page Sizing and Handling”, choose, “Fit”, “Print on Both Sides”, and “Flip on Long Edge”
8. Under “ Orientation”, click “ Auto” .
9. On the bottom left hand side of the page, click “Page Setup”.  Under “Paper Size”, select “Tabloid” ( 11X17)  Scale should be set at 100%.
10. Print the number of menus need for each location, following the guidelines below: (The AGM/GM should only put 3/5th of the new menu on the floor, allowing for refreshed menus to be available during the week)
    • December-April & November: February: 40 BMV/ 40 OFT/ 30 MGN
    • May-October: 60 BMV/ 60 OFT/ 50 MGNThe B&M Manager will give the fresh menus to the brewer team on Monday afternoon for Tuesday delivery to BMV and Wednesday delivery to MGN. 
11. The B&M Manager will give the fresh menus to the brewer team on Monday afternoon for Tuesday delivery to BMV and Wednesday delivery to MGN.
12. The B&M Manager will update the new menus on the Hillman Beer website.
13. The B&M Manager will check all ABC Approvals for new beers that were put on the menu.
14. The GM/AGM need to ensure all old menus are discarded, including any in the office.