Miscellaneous Order Guide SOP

Procedure #: HB SOP 54

Function: Management Policies

Implementation Date: 04102024

Policy/Purpose:  Each brewpub operation needs to ensure it has the proper tools and equipment to do the job.  The miscellaneous order guide was created to allow management at each location to have a place where frequently ordered non-food and non-beer items are purchased.  This order guide helps create consistency between each location and helps ensure we do not run out of the necessary items to run an operation.

Procedures:

1. AGM/GM should create a new tab for the week by copying the Master tab and saving as a new tab with a new date (date order was done).  They should also input the date at the top to match the date on the new tab.
   • 2024 BMV Miscellaneous Order Guide
   • 2024 OFT Miscellaneous Order Guide 
   • 2024 MGN Miscellaneous Order Guide 
2. AGM/GM should print off the order guide and inventory each item on the sheet, so that they collect an on-hand inventory which should be inputted into the order guide sheet
3. AGM/GM should review the auto populated “To-Order” information which is the “PAR” minus “On Hand”.
   • Non-Beer Beverage items will have to be reviewed closely as sometimes the difference between ‘PAR” and “On Hand’ is not great enough to meet the order minimum. Also, you ideally only want to order the non-Beer beverage items every 2-4 weeks
   • Exceptions will be at OFT for big ticket items with long lead times such as glassware, coasters, and crowler cans/lids.
4. Order should be complete by the end of the day Sunday each week
   • Complete means that all on-hand quantities and order quantities are inputted, verified, and the file itself is shared with HR Manager, COO, Ops Manager, Assistant Ops Manager, Head Brewer and the GM (or AGM if GM completed).
   • Items in the second section for non-Beer beverage items should be emailed to the contact listed on the sheet before the end of day Sunday.
5. Order verification
   • Brewers put together the glassware, coaster, and crowler portion of the order and will print out the first section.  They should initial that they have all glassware, coasters, and crowlers, and the receiving manager of each location should initial off once received.  The paper copies should be filed at each location.
   • HR will put together the other miscellaneous order items and sign at the bottom to include any notes for items left off.  The receiving manager should sign off that they received the items, putting a checkmark next to each quantity received.  They should leave any notes they have when signing for follow up on Thursday after the Leadership meetings. The paper copies should be filed at each location.
   • BMV- order should come on the Tuesday truck with the brewers.  The manager on Tuesday should verify everything was received and make any notes for discrepancies to be addressed Wednesday after the leadership meeting at OFT.
   • OFT- order should be picked up after the weekly leadership meeting each Thursday and verify that the entirety of the order has been received, and if there are any issues with getting a particular order.
   • MGN- order should come on the Wednesday truck with the brewers.  The manager on Wednesday should verify everything was received and make any notes for discrepancies to be addressed with the Operations Manager on Wednesday after delivery.