Transfer SOP

Procedure #:HB SOP 57

Function: Management Policies

Implementation Date:102022

Policy/Purpose:  From time to time each location will need to utilize products from another location due to a shortage or another reason.  Each time we move any product from one location to another (outside of beer), a transfer form needs to be utilized. It is essential that all team members involved in the transfer process are aware of the necessary documentation and follow the established protocols to ensure accuracy and accountability. Failure to complete the transfer form may result in discrepancies that could impact inventory management and reporting. Additionally, when conducting these transfers, all staff should remain informed about updating pay rates procedure details to align with any changes that may affect their operational responsibilities.

Procedures:

1. Food transfers
   1. Each location should use one transfer form as a weekly transfer form that should be stored on a clipboard in/or right outside the office.
      1. The location sending the product with another person should ensure that all information on the transfer form is filled out including receiving manager signature before any products leave that location.
      2. Only shift leaders and above should be transferring products, both physically and on the transfer sheet.
      3. These weekly transfer forms should be turned in to the GM each week (Wednesday) with the Weekly KM report.
         1. Any adjustments must be noted on the Daily Dashboard Kitchen spreadsheet.
      4. Once the General Manager has reviewed and ensured the Daily Dashboard Kitchen spreadsheet is updated, they will sign off and submit with the Weekly GM report information on Thursday’s.
2. Non-Food/Beer Transfers
   1. Anytime an item is transferred that is not food or beer, or not part of the miscellaneous order guide transaction, a separate transfer form sheet must be utilized.  
      1. The location sending the product with another person should ensure that all information on the transfer form is filled out including signature of the receiving manager before any products leave that location.
      2. Only shift leaders and above should be transferring products, both physically and on the transfer sheet.
      3. The General Manager should submit any transfer form sheets with the Weekly GM report information on Thursday’s.